Our Company Privacy Policy
The Worshipful Company of Bowyers and Bowyers’ Charitable Trust (Registered charity number: 270702) holds personal data about our employees, members, suppliers and other contacts for a variety of purposes. This privacy policy will explain how our organisation uses the personal data we collect from you as a member and when you use our website.
Changes to our privacy policy
Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated in 2024.
What data do we collect?
Who is collecting it?
The Officers and Court
How is it collected?
Website Members’ Section, Freedom Application, Event bookings, Shop Purchases and Surveys, Emails, Database, Web Enquiries.
Why is it being collected?
To conduct Company business: process applications, arrange admissions, establish accurate event arrangements, to learn of members interests and aspirations, advertise our events/meetings and communicate with our members.
How will it be used?
Maintain a database, communicate with our members, generate address labels and letters, prepare ceremonies, book dinner numbers and request diets. For events, basic information may be shared with venues – including your names/dietary requirements and names of your guests..
Who will it be shared with?
Within the Company; the Master, Wardens, Court, the Membership Chair and Committee and Finance Chair/Treasurers. Outside the Company with event administrators/web and LMS administrators (ASAP Web Services), the City Electoral register and event venues/caterers. Bowyers’ are able to search for another Bowyers’ details once logged in to the password-protected membership area. Members can decide in individual profiles what information they wish to share with other members in the membership area.
Identity and contact details of any data controllers
The Clerk is the sole administrator on behalf of the Officers and Court. Contact here. The Web Master controls the web database and email lists. The Master, Clerk and members of the Charity and Finance Committee monitor receipts from and payments to our members and liaise with the Direct Debit company.
Details of transfers to third country and safeguards
No information is transferred to a foreign country by the Bowyers Company.
Retention period
Names, contact details and relevant Company records such as admission, resignation and death dates are maintained in the database as a historical record of the Company’s members by our Muniments committee.
Marketing
We may send you newsletters and detail about events using [Campaign Monitor. Please see their full terms and conditions here: https://www.campaignmonitor.com/policies/]
If you have agreed to receive marketing, you may always opt out at a later date. You have the right at any time to stop our company from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us.
What are your data protection rights?
Our Company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request Our Company for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.
The right to erasure – You have the right to request that Our Company erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to Our Company’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that Our Company transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Cookies
Type of Cookies We Use
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close your web browser.
We use both session and persistent Cookies for the purposes set out below:
Necessary / Essential Cookies: Type: Session Cookies Administered by: Us Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features
Cookies Policy / Notice Acceptance Cookies: Type: Persistent Cookies Administered by: Us Purpose: These Cookies identify if users have accepted the use of cookies on the Website.
Website Hosting
This website is hosted with WPEngine.com.
Privacy policies of other websites
Our Company website may contain links to other websites. Our privacy policy applies only to our website.
How to contact us
If you have any questions about Our Company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. The responsibility for this policy rests with our Company and is maintained and administered by the Officers and Court as the Data Processor.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Our Company has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.